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Jobs & Internships

Beacon Press is owned and operated under the auspices of the Unitarian Universalist Association and is an equal opportunity employer. Beacon Press values a diverse workforce; people with disabilities, people of color, and those who identify as LGBTQ+ are strongly encouraged to apply.

JOBS

BUSINESS OPERATIONS ASSISTANT

Beacon Press is seeking a Business Operations Assistant to support the Finance and Production Departments. The position will report to the Associate Director of Business Operations and will be primarily responsible for a mix of administrative and operational responsibilities and be involved in the day to day running of our small company. The position will involve extensive use of the Acumen financial system and the Biblio publishing management system.

Business Support

Invoice Processing
- Process AP vouchers for vendors and ad-hoc fees
- Review and process author advance check requests
- Secure payment approvals and process weekly check run and ACH payment export file
- Annual review of uncashed checks and transfer of cash to Massachusetts unclaimed property department
Order Fulfillment
- Prepare invoices for sales orders and rights revenue generated by licensing deals
- Process order/invoice changes and refunds
- Monitor AR Aging and follow-up on status of overdue payments
- Maintain accuracy of House Accounts Receivable Report—posting cash, reviewing open invoices, following up on overdue payments
- Annual dunning letters and follow-up on overdue rights payments
Title & Contract Set Up, Royalty Workflow
- Maintain rights and permissions database
- Set up author/agent royalty records in Acumen system
- Review author contracts for special terms and maintain documentation log
- Maintain author/agent record changes
- Assist in semi-annual author royalty payout
Miscellaneous
- Submit stock transfers from warehouse
- Maintain employee laptop audit
- Ad-hoc projects as assigned

Production Support

New Titles and Reprints
- Set up products and jobs in Acumen and Biblio
- Review job costs for accuracy in Acumen and submit for approval to close out
- Close jobs when expenses are complete
- Record actual job costs from financial systems with P&L estimates in Biblio system
- Create reporting tool to track estimates to actuals (historical and future projects)
- Track and record shipment dates of advance reading copies (ARCs), galleys, and books from warehouse to distributor
Administrative
- Purchase, assign, and record ISBNs for all print, ebook, and audio products
- Apply for and manage Library of Congress CIP data
- Submit copyright application and file copyright certificates
- Maintain in-house and galley quantities spreadsheets
- Upload audio files to SoundCloud website
- Key role in renovation of production library

Office Support

Assist in streamlining processes using Biblio Publishing System
Assume Beacon Press receptionist role, serving as contact person for UUA receptionist on ground floor, buzzing in authorized guests
Process incoming staff mail
Manage and maintain clear access to office supplies and storage room
Research and resolve reports of copyright infringement and title piracy
Maintain Beacon all-staff directory and organization chart and circulate to personnel as needed
Other duties as assigned

Requirements

Position is task-oriented with deadlines—strong organizational skills required
Excellent written and verbal communication skills
Comfort with phone work speaking professionally to customers and authors
Proficiency with Microsoft Excel spreadsheets
Minimum of 6 months of record-keeping and office procedures
Proficiency with Microsoft Word and Adobe preferred
Experience with financial systems and/or title management systems preferred
Experience in royalty accounting and rights and permissions preferred
Publishing experience and exposure to Acumen financial system and/or Biblio software system would be beneficial
Use of keyboard, lifting boxes up to 25 pounds

How to Apply
Please send résumé and cover letter indicating “Business Operations Assistant” in the subject line to: jobs@beacon.org. Salary for this position is $44,600. Full-time employees are eligible for our comprehensive benefits program.

Beacon Press is owned and operated under the auspices of the Unitarian Universalist Association and is an equal opportunity employer. Beacon Press values a diverse workforce; people with disabilities, people of color, and those who identify as LGBTQ are encouraged to apply.

*Important: Beacon Press is working a hybrid work week. The Business Operations Assistant will be required to work in the office at least 2 days per week, including mandatory Thursdays.

SALES AND MARKETING ASSISTANT

The Sales and Marketing Assistant is responsible for supporting the Director of Sales and Marketing in areas of sales and marketing and subsidiary rights.

Primary Responsibilities

Responsible for meeting distributor’s seasonal deadlines for title information sheets, reading samples, jackets, PowerPoint presentations, and sales kit materials. Works with editorial, publicity, and marketing to ensure that all needed material is created and available on time.
Main liaison for in-house sales and marketing support, including weekly reporting, organizing and supporting meetings, and more.
Support subsidiary rights outreach including preparing seasonal rights lists for UK and foreign rights as needed for book fairs and general submissions.
Other responsibilities: Part of social media team. Helps identify keywords, target customers, and marketing opportunities for assigned books. Coordinates Goodreads and LibraryThing giveaways. Responds to inmate mail.
Assigned other sales and marketing tasks as needed.

Requirements

Previous experience working in an office environment. Previous bookstore experience or customer service experience in a publisher setting preferred.
Exposure to issues of social justice is helpful.
Ability to work independently and as part of a team.
Excellent computer competency, ability to prioritize multiple tasks, and communication (both oral and written) skills.

Salary for this position is $44,600. Full-time employees are eligible for our comprehensive benefits program.

To apply: email cover letter and résumé to jobs@beacon.org. No phone calls please.

Beacon Press is a 167-year-old, independent, progressive publishing house headquartered in a LEED-certified building on Boston’s waterfront. We are a mission-driven press, publishing in the areas of history, political science, literature, and the environment. Beacon Press is owned and operated under the auspices of the Unitarian Universalist Association and is an equal opportunity employer.

Beacon Press values a diverse workforce; people with disabilities, people of color, and those who identify as L/G/B/T/Q are strongly encouraged to apply.